Job Description

Description


OPEN UNTIL FILLED

JOB SUMMARY:


The Office Assistant position provides administrative support services onsite for the Office of Prevention and Wellness. The incumbent assists in the day-to-day business operations of the office and programs.

ESSENTIAL FUNCTIONS:

1. Assist in the data entry of all information into statewide databases for all Prevention and Wellness Services and Programs.
2. Scan supporting documentation needed for grant-funded programs.
3. Assist in receptionist duties, including greeting individuals, caregivers, vendors, guests, and other staff and directing them to appropriate locations. These duties also include answering/directing phone calls and providing information to callers.
4. Assist in maintaining facility disbursement account and charge account documentation. Order and maintain office and facility supplies.
5. Provide clerical support, including typing letters, reports, meeting minutes, and other correspondence.
6. Assist in maintaining an efficient and confidential filing system for administrative transactions.
7. Assist in maintaining facility maintenance, emergency preparedness, and agency vehicle maintenance, as well as schedule for vehicle use.
8. Assist with copying and gathering materials to disseminate for evidence-based prevention/wellness programming.

OTHER DUTIES:

• Perform such other duties as assigned by supervisor.

QUALIFICATIONS:

• Good oral and written communication skills.
• Good organizational and time management skills.
• Knowledge of office procedures and office equipment.
• Good typing, data collection, and computer skills.
• Ability to interact with people in a positive, supportive manner.
• Ability to work independently and as a team member.

Minimum Requirements


EXPERIENCE/EDUCATION REQUIRED:

No degree required. Experience in clerical/reception work preferred. Mount Rogers Community Services

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